Vendor Instructions & Terms
Payment: Payment must be made within five business days of approval, or your spot in the event is not guaranteed. Payments can be sent by checks, made out to “Helping Handmade.” Mailed payments should be sent to 3001 Greenmount Road, Orlando, 32806. Alternatively, payments can be made using PayPal (with a 3.5% fee to cover PayPal’s transaction fees added). Your acceptance email will have the total amount to pay if you elect to use PayPal, and a link to make this payment. Please contact firstname.lastname@example.org if you have not made your payment in time to make sure your space is still available.
Parking: Vendors will be sent an email in the days leading up to event with a parking and unloading map. Once you unload your items, you must move your vehicle to the designated vendor parking spaces.
Set-up and Check-in: Set up begins at 9am for vendors. At this time, you will be able to check in with the designated volunteer to find out your booth number and location. Booths must be completely set up by 11am and be open for business. All booths must look professional and be maintained. All boxes and packing material must not be visible.
Break-down and Clean-up: Booths must remain open for business until 5pm. Vendors must be completely cleared out of the area, including clean up, by 6pm. Make sure to make arrangements if you will need help breaking down your booths.
Star Vendors: Vendors are encouraged to become Star Vendors to help motivate customer spending and to help raise more money for the charities. Star Vendors will contribute at least 5% of their sales, which will go directly to the charities as part of the total money raised by the event. Vendors will be given bright signs for customers to see with their Star Vendor number to let customers know they're committed to the cause! Star Vendor payments must be made by cash or check at the end of the event during clean-up time. Vendors who elect to be Star Vendors, but do not give 5% of their sales will not be invited to do any future Helping Handmade events. Alternatively, if you feel that you are not good at accounting or that you do not want to worry about keeping track of sales and making Star Vendor payments during clean-up, you may also elect to pay a flat fee of $20, to be paid with your vendor fees. You may not change your mind and switch to the $20 option after the event has started. Star Vendors should make sure to turn in their money and display sign back to the check-in tent before they leave, in the form of check or cash. Credit cards can be used with an additional 3.1% fee.
Swag Bags: We will be giving out Swag Bags to the first 50 adult guests. This is a great way to give guests a taste of what your shop offers as they walk in the door, and something that they will take away with them to have your contact information and promotional materials. This also helps draw in more guests and encourages them to arrive early. If you are adding your items to the swag bags, send a picture of the item as soon as you can to email@example.com. These photos will be used for further promotion of the event.
By submitting an application for participation, all vendors and exhibitors agree to comply with the following:
If you have read and understand the vendor information and agreements, please click here to apply!