​                                     Helping Handmade, Inc.

Star Vendors:Vendors are encouraged to become star vendors to help motivate customer spending and to help raise more money for the charity.  Star Vendors will contribute at least 5% of their sales, which will go directly to the charity as part of the total money raised by the event.  Vendors will be given bright signs for customers to see with their Star Vendor number. 

Payments must be made by cash or check at the end of the event during clean-up time.  Vendors who elect to be star vendors but do not give 5% of their sales will not be invited to do any future Helping Handmade events.  Alternatively, if you feel that you are not good at accounting or that you do not want to worry about keeping track of sales and making star vendor payments during clean-up, you may also elect to pay a flat fee of $20, to be paid with your vendor fees.  You may not change your mind and switch to the $20 option after the event has started.  Star Vendors should make sure to turn in their money and display back to the check-in tent before they leave, in the form of check or cash.  Credit cards can be used with an additional 3.1% fee. 

Swag Bags:  We will be giving out Swag Bags to the first 50 adult guests.  This is a great way to give guests a taste of what your shop offers as they walk in the door, and something that they will take away with them to have your contact information and promotional materials.  This free publicity for vendors also helps draw in more guests and help the event to be more known. If you are adding your items to the swag bags, send me a picture of the item as soon as you can. Those that I receive in time will be used for further promotion of the event. Physical items are much better because they are more likely to grab the attention of the guests as they view their bag's contents, but also it helps us to be able to promote the event. 

Payment: Payment must be made within five business days of approval, or your spot in the fair is not guaranteed.  Payments can be sent by checks, made out to “Helping Handmade, LLC.”  Mailed payments should be sent to 3001 Greenmount Road, Orlando, 32806.   Alternatively, payments can be made using PayPal, however a fee will be added to cover PayPal’s transaction fees.  Your acceptance email will have a link that shows the total amount to pay if you elect to use PayPall. Please contact helpinghandmade@gmail.com if you have not mailed your payment in time and need to deliver it in-person.

Parking: Vendors will be sent an email with details and a map for where to park.  You may unload your vehicles and move them to the designated vendor parking before 8am, but you will not receive your spot assignment until 8am. We are hoping to use McCoy Federal Credit Union again as our vendor parking. We will provide a map closer to the time. 

Set-up and Check-in:  Set up begins at 8am for vendors.  At this time, you will be able to check in with the designated volunteer to find out your booth number and location.  Booths must be completely set up by 10am and be open for business.  All booths must look professional and be maintained.  All boxes and packing material must not be visible.  For outdoor vendors, tents are not required, but strongly encouraged.   Due to a mix-up with some vendors not checking in and setting up in the wrong spots, we will not be releasing the layout ahead of time. 

Break-down and Clean-up:Booths must remain open for business until 3pm.  Vendors must be completely cleared out of the area, including clean up, by 4pm.  We are paying for staff members to be present at this event, so it is very important to not have to pay an extra hour if we go over this time. Make sure to make arrangements if you will need help breaking down your booths.  

By submitting an application for participation, all vendors and exhibitors agree to comply with the following:

  1. Booths are allocated as they are being sold.  If payment is not received in a timely manner, booth spaces  will not be held. Vendors who do not pay in the 5 business day time-period may re-apply.  There is no fee for re-applying.
  2. Payment for the event is non-refundable, unless the entire event is cancelled or abandoned due to weather.  If the event is not abandoned until after 12:30pm (after 50% of the event has happened) the fees will not be refunded.  Star Vendor fees, for those who choose the $20 option, will also be refunded.  
  3. Final placement and layout will be provided via email to all participants preceding the event, but vendors must still check-in upon arrival.  The layout will be changed if there are any last-minute cancellations.
  4. Vendor/Exhibitor agrees to set up and remove displays and products during the indicated times.  All vendors and exhibitors are required to clean their areas upon exit.
  5. Vendors must conduct all activities within the designated booth space only.  Vendors may not pass out materials or products outside of their booth area.Tables may not have items in front of their tables because walking space between tables may be limited for guests. Any displays must not extend into the gaps between tables. 
  6. Indoor vendors may not tack, tape, or affix anything to the walls of the building. 
  7. Vendors and exhibitors will be solely responsible for all equipment necessary for set up and display at the event.  For outdoor vendors, tents are strongly encouraged.  Electricity will be available for select indoor spots, and is a $10 extra fee.
  8. Subletting or sharing booths is permitted only if vendors have paid the appropriate fees for both sellers.
  9. No food or beverage items may be sold by any vendor or exhibitor.  There will be food vendors for those who wish to purchase food at the event, and we will be running a bake sale with 100% of the proceeds going to the Harbor House of Central Florida. 
  10. No smoking is allowed on site.  This is a requirement from the venue.foll
  11. Amplification of music or voice, which could become a nuisance to co-exhibitors and/or guests, shall not be permitted.
  12. Vendors must not display any signs or banners with obscene, illegal, or pornographic items.  Please contact Helping Handmade for confirmation if you are unsure about your products before applying.
  13. The Venue and Helping Handmade reserve the right to not accept vendors based items on not fitting with the atmosphere of the event.
  14. Vendors who do not comply with rules for the event will not be asked to participate in future events with Helping Handmade.
  15. Vendors agree not to hold Helping Handmade, LLC, Prince of Peace Lutheran Church, or The Harbor House of Central Florida liable for any damage or injury that occurs at the event.  Helping Handmade's insurance policy does not cover vendor items or booths.
  16. Vendors agree to regularly check emails, the event pages, and this website for any additional or changed instructions for the event, including junk mail folders or filtered mail locations 
  17. Vendors will follow instructions sent by email for set-up, parking, etc...

If you have read and understand the vendor information and agreements, please click to apply: